Budgets and spending limits

How spending is checked#

Before each AI call, and each paid action such as web browsing, Royak reserves the most it can cost against every limit that applies. After the call it settles to the real cost and releases the rest. If the call wouldn’t fit, it isn’t made: the task waits instead.

When a call’s outcome is unknown, its cost stays reserved rather than freed, so a limit is never passed on a guess.

Credits or money#

Whatever pays, a goal, plan, table batch or step test also has its own budget, set when you start it, which caps that work.

On your plan’s credits#

Your credits pay for AI work and are its spending limit. Usage counts in credits, and there are no money limits to set and no limit raises. When the month’s credits run out, work waits until they renew on the 1st, or on Paid until you add your own key; see When credits run out.

Money limits you saved earlier are kept but bind nothing on credits. They apply again once your own key pays.

Money limits with your own key#

1. 1

   Open Edit limits

   On Usage, select Edit limits.

2. 2

   Choose whose limits

   Under Limits of, pick the company, a department or an employee.

3. 3

   Set the amounts

   Enter the Monthly limit (USD) and, if you want one, the Daily cap (USD, optional). The daily cap can never be more than the month’s limit.

4. 4

   Narrow what they may use, if you like

   Pick Allowed models and Allowed paid actions, such as the web browser, and set tool calls a day and calls at once.

5. 5

   Save

   Select Save limits. “Limits saved” confirms it. Saving starts no AI call.

Every limit applies at once, so the tightest one decides. Months follow UTC and start again on the 1st; daily caps reset at midnight UTC.

When a limit is reached#

With money limits, a task that reaches one waits and asks you to raise exactly that limit. A Limit raise appears in your Inbox and on Usage under the requests to raise a limit, such as “Mira Petrova reached Sales’s monthly limit of $200 and asks to raise it to $400 until Dec 1”. It suggests twice the current limit, or what the task needs if that is more.

Select Approve raise and the same work continues; Decline ends it. An approved raise applies only to that limit, until the end of the next day, or for a monthly limit until the month ends if that is later. Your saved limit itself never changes.

The owner and finance admins decide any raise; an approver decides raises up to the amount the owner set for them.

Operator limits#

Royak’s operator also sets limits for the whole platform and an allowance for each company, such as the models it allows. Yours only narrow them, and a raise never goes past them. Edit limits shows the company’s allowance under a disclosure.

When paid calls can’t start at all, Usage shows Spending blocked with the reason you can act on. When only a department’s, employee’s, goal’s or task’s own limit blocks, it says Some spending is blocked.

The Usage page#

• Spent this month against the company’s monthly limit, the Forecast at month end, Tasks finished and Average cost per task, each beside the month before.
• Daily spend, a bar for each UTC day, with Table view for the numbers.
• Departments with their spend and limit (On track, Near limit from 80%, At limit), and Top spenders.
• Limits, your plan and its limits, and every call with its model, state, amount and Paid with: The plan’s credits, Your own key or The platform’s key.

The owner and finance admins see Usage; approvers and viewers don’t.

Questions#