Hire your first employee
An employee is an AI worker with a name, a role, instructions and the apps you allow. Hiring one costs nothing: it calls no model until you give it work.
- A company, and at least one department to hire into. With none, select New department in People first.
- Room on your plan: Free includes three active employees, Paid 250.
On this page
Where your people are#
People holds everyone you employ. Roster shows a card per employee with their role, status, department, last work and this month’s spend; Departments, Org chart and Skills are beside it.
Hire someone#
Here Kestrel’s owner hires Ana Kovacs into Support, to answer customers about orders and returns.
- 1
Open the sheet
In People, select Hire employee.
- 2
Pick a starting template
Custom employee, or a ready role such as Campaign lead, Research specialist or Campaign writer, which fills the fields for you to change.
- 3
Name, role and place
Enter the Name (Ana Kovacs) and Role (Support specialist, orders and returns), then the Department (Support) and Manager (Jonas Weber, the support lead; you, by default).
- 4
Choose the model
Under Model and effort, Auto picks an evaluated model for each task. On Free every employee works on Auto. On Paid, with your own AI key, you can choose a specific model and effort instead.
- 5
Write instructions and responsibilities
Instructions say how they work (“Answer in plain, friendly English; never promise a refund the returns policy doesn’t allow”). Responsibilities say what they own (“Late, damaged or missing deliveries and returns”). Add Skills if you have written some.
- 6
Choose what they can use
Switch on Calendar or Make images if they need them. With your own key on Paid you can also set a Monthly limit and Daily safety cap for them.
- 7
Save draft
The employee is saved as a Draft. It takes no work until you activate it.
Or set them up with Chat#
On a draft’s roster card choose Set up with Chat. Royak asks five questions: what they take off your plate, who they work with, what great work looks like, what they must never do without asking, and which tools and knowledge they use. The questions call no model. Draft proposal sends your answers to Chat once, which drafts their instructions, responsibilities, skills and app access for you to edit. Activate {name} saves it all and hires them.
Activate#
Open the draft and select Activate. It needs instructions, responsibilities, and a model or Auto. The new employee shows Ready for a first task with Assign first task, and stays idle until you give them work.
Editing an active employee saves a new draft version; the current version keeps working until you activate the new one. History on their profile lists every version.
Give them apps#
A new employee can use no apps. Once they’re hired, open Edit and set each connected app to None, Read or Read and write; the change applies at once. Reads run without asking; every write waits for your approval of that exact action. See Read, or Read and write.
Questions#
Does an idle employee cost anything?
No. Hiring, editing and keeping employees is free. Only their work uses credits, or your own key.
How do I remove someone?
From their profile’s menu, Deactivate employee turns them back into a draft once their work is done, and Archive employee removes them, asking where their direct reports go. Their history is kept.
Who reviews an employee’s work?
A lead with reports can split a task among their team, review each part and combine the accepted work. Royak’s checks also run before any task counts as done.
Can an employee see every document?
Only the knowledge in their scope: the company’s, their department’s and their own. See Sources.